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Pacific Islands Forum Fisheries Agency (FFA)

(PEUMP) Finance and Procurement Coordinator

Job No: 117633
Location: Honiara

  • Elevate your financial career while supporting an EU funded economic, social and environmental programme!
  • Important opportunity to directly engage with an intergovernmental initiative geared towards fostering stronger economic integration in the Pacific and beyond!
  • Excellent salary negotiable from US$78,337.00 (tax-free, for citizens of most countries) PLUS a huge range of benefits!
  • Make the ultimate sea change and help support the Pacific Island Community!

About the Organisation

The Pacific Islands Forum Fisheries Agency (FFA) is an intergovernmental organisation working to strengthen national capacity and regional solidarity so Pacific nations can manage, control, and develop their tuna fisheries now and in the future.

Based in Honiara, Solomon Islands, FFA's 17 member nations are Australia, Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Marshall Islands, Nauru, New Zealand, Niue, Palau, Papua New Guinea, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu and Vanuatu.

FFA was established to help countries sustainably manage the fishery resources within their 200-mile Exclusive Economic Zones (EEZs). FFA is an advisory body providing expertise, technical assistance and other support to its members who make sovereign decisions about their tuna resources and participate in regional decision making on tuna management through bodies such as the Parties to the Nauru Agreement (PNA) and the Western and Central Pacific Fisheries Commission (WCPFC).

Since 1979, FFA has facilitated regional cooperation so that all Pacific countries benefit from the sustainable use of tuna – worth over USD $3 billion a year, and important for many people’s livelihoods in the Pacific.

For more information about The Pacific Islands Forum Fisheries Agency please visit their website here.

About the Pacific-EU Marine Partnership (PEUMP) Programme

The Pacific-European Union Marine Partnership (PEUMP) Programme addresses some of the most serious challenges faced by Pacific countries. Among these are the increasing depletion of coastal fisheries resources; the threats to marine biodiversity, including negative impacts of climate change and disasters; the uneven contribution of oceanic fisheries to national economic development; the need for improved education and training; and the need to mainstream a rights-based approach and to promote greater recognition of gender issues to ensure inclusiveness and positive changes for Pacific island people.

The five-year PEUMP programme is funded by the European Union (EUR 35 million) and the government of Sweden (EUR 10 million). It is implemented by the Pacific Community (SPC), the Forum Fisheries Agency (FFA), the Secretariat of the Pacific Regional Environment Programme (SPREP) and the University of the South Pacific (USP) in close collaboration with Non-Government Organisations and the national authorities.

About the Opportunity

FFA is now looking for a full-time Finance and Procurement Coordinator to join their team in Honiara, in the Solomon Islands on a 24-month fixed term contract, with possibility for renewal pending performance appraisals and availability of funding.

Reporting to the PEUMP Team Leader/Fisheries Policy Specialist, the successful applicant will be primarily responsible for providing high level financial and administrative support to the PEUMP project including contract management and reporting while ensuring that it is documented and managed accordingly, maintaining zero ineligible expenditure.

Some of the key responsibilities will include (but not be limited to):

  • Overseeing the PEUMP procurement activities, providing procurement advice to relevant stakeholders, and preparing ToR requests for proposals and other tender/procurement documentation;
  • Providing financial/budgetary advice to PEUMP team members and partners, preparing requisitions for approved project payments, and documenting all project receipts;
  • Reviewing monthly expenditure reports and liaising with Finance to correct mis-postings while monitoring project expenditure against targets;
  • Providing advice on delegation agreement requirements in regards to reporting/eligibility criteria, and working with project staff/leaders to prepare the Annual Work Programme and Budget (AWPB);
  • Assisting with travel arrangements for PEUMP/FFA staff and justify all travel via a trip report; and
  • Ensuring that all financial supporting documents are filed in accordance with archive rules, and meeting all other FFA administrative requirements.

To view the full position description, please click here.

About You

To be successful in this role, you must have extensive experience in an executive support role in a government and/or international organisation and ideally, project management and reporting experience within EU funded programs. Furthermore, you will have relevant tertiary qualifications in commerce, accounting, business or another closely related field with postgraduate qualifications in business or public administration seen as highly desirable. 

Given that this role exists within the parameters of a donor funded programme, any existing knowledge or experience of the procedures and reporting requirements of an active major Pacific Island donor will translate well into this role. You will also need to either possess, or be willing to quickly obtain, working knowledge of FFA administrative procedures and financial systems, and where relevant, some knowledge of the Tuna industry in the Pacific.

As you will at times be exercising relevant authority over project staff and dealing with a range of internal and external stakeholders, your highly developed interpersonal verbal and written communication/presentation skills will be crucial to your success.

The ideal candidate will possess a refined working knowledge of relevant financial and administrative procedures and contract management while being self-driven, thorough, and in possession of a strong desire to learn and grow.

Most importantly, FFA is looking for a dedicated professional able to navigate the complex international frameworks that the FFA operates within and the PEUMP programme is governed by, who is able to manage complex and competing demands while diligently maintaining relationships with stakeholders.  

About the Benefits

If you are looking to make the ultimate sea change and experience life on the leading edge of Pacific development, this is the opportunity for you!

On offer for the successful candidate is a salary commencing from US$78,337.00 (with Base salary, basic allowances and Superannuation), tax free for citizens of most countries and negotiable up to US$91,256.00, depending on proven experience and qualifications.

You will also have superannuation paid at 7.5% into either a nominated fund or as an additional cash supplement. FFA reimburses all reasonable medical, dental, and optical expenses for yourself and dependants. Insurance coverage is also provided for personal accident, life, medical & repatriation.

Education for dependent children will be reimbursed at 75% of tuition fees (Conditions apply). If your dependent child is educated overseas, paid school travel may be available for you or your child to visit each other once a year. 

Accommodation assistance is also available.

Additionally, relocation expenses will be paid, with an establishment grant paid on arrival in Honiara. Annual airfares back to the country of repatriation will be provided, and a repatriation allowance of 2 weeks’ base salary on return to home-base at the end of the contract. There is also a retention incentive of 14% of your base salary which will be paid on the completion of your 24-month contract.

On top of all this, you will have access to 6 weeks of annual leave each year, giving you plenty of time to explore this stunning part of the world!

 

For an opportunity to be directly engaged in a intergovernmental programme improving the economic, social, and environmental issues facing Pacific countries - Apply Now! Applications close 6pm (AEST), MON 1st June 2020

 

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